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The Billings Open Studio policies apply to the individual initiating the rental, and to all of the guests, talent and customers associated with the shoot. Following the Studio Policies will ensure that everyone can benefit from this creative space.

 

Please carefully review and adhere to the following Studio Policies. By booking your session, you agree to comply with these guidelines.

Billings Open Studio does not offer refunds of any kind. If you cancel your session, you forfeit your payment. If you need to reschedule your session, please do so at least 72 hours before your scheduled booking. Failure to do so will result in forfeiture of payment. The availability for rescheduling will be subject to Billings Open Studio's discretion. We have a snow day policy. If the schools are open, we are too. We do, however, take the safety of our guests very seriously. If the weather becomes excessively dangerous, we will reschedule on a case-by-case basis. Please pay attention to the weather and plan ahead for traffic and road conditions. Weekday requests to reschedule less than 72 hours before your scheduled booking will incur a $25 fee automatically charged to your payment form on your account. Weekend requests to reschedule within less than 72 hours will NOT be permitted unless someone is able to fill your time slot. Please plan ahead with your clients & customers and be sure to arrive for your scheduled booking.

 

- Please do not arrive or enter the studio more than 10 minutes early

- If you are late, your session will still end at the original time it is booked for. (ie. if you book from 1-2pm, and show up at 1:15, you still must be out of the studio BY 2pm)

- Music/Voices are to be kept at reasonable levels

- Do not adjust the boom arm/rolling stand with the 8' parabolic light (The really big one!). It is dangerous if adjusted incorrectly.

- All paper backdrop handling must be done by the studio manager (For additional colors please list the time you'd like to switch out on your booking form)

 

-Back-to-back "studio" bookings are strictly prohibited. However, we do allow mini-sessions and multiple photoshoots within a single booking time frame. If you would like to add more time to your booking, please contact the studio owner via email, text, or phone. Additional studio bookings with less than 1 hour and 15 minutes in between will be classified as back-to-back bookings. If we identify a back-to-back booking with a gap shorter than this, we will either reschedule the sessions to remove the gap or charge you for the additional time.

 

-You may move items around to fit your aesthetic. Remember that the studio must be cleaned and items put away and put back in their original position by the end of the rental period, or a $25 cleaning fee will be charged to your card on file. Take a photo beforehand to ensure you're putting back correctly for big moves.

 

-You must be vacated by the end of the rental period time. If you are still in the studio beyond your scheduled time, you will be charged by the 1/2 hour to the card on file. If your rental ends at 2pm, you and your party must be out the door at 2pm (not last shot, or cleaning up) It would be best if you planned to finish shooting 5 to 10 minutes before the scheduled rental period ends. You may come 10 min early to set up.

 

Prohibited Substances:

-No Alcohol, Smoking, Vaping, or Drug use on the studio premises.

-No one will be admitted who is drunk or under the influence of illegal substances.

 

Fire and Restrictions:

-No burning Candles, Fire, or Flames.

-No party strobe lights (fire department will be called thinking it's a fire)

-No Glitter, Sand, Paint, Tamarac Powder, mud or liquids that may mark or stain surfaces.

-No attaching items to the paper backdrops

-No attaching items to the studio walls (Command Strip use is acceptable; tape is not allowed unless it's painters).

-Children must be accompanied at all times in the studio and on the Kress Building property.

 

Content Restrictions:

-No adult film production, pornography, or sex acts on the premises (boudoir shoots are permitted).

 

Rescheduling:

-72-hour notice required for rescheduling.

 

Pets Policy:

-Animals are almost always welcome please give us a heads up!

-Must be friendly, leashed, or in a crate outside of the studio and when not in photos, and are not allowed on any of the furniture unless approved otherwise in writing.

 

Moving Furnishings:

- Do not drag furniture. Doing so will scratch the floor, damage the legs, and upset the downstairs neighbors.

 

Please help us maintain our white fabrics and furniture by following these rules:

 

-No Dirty Shoes

-No Food or Drinks on the white couch or chairs

-No Fresh Spray Tans on the white couch, or the fabric chairs

-No markers or ink of any kind

-No standing on the furniture

-Failure to comply will result in cleaning fees such as dry cleaning, and professional furniture cleaning costs.

-Thank you for your cooperation in keeping our space clean and beautiful!

 

Additional Charges:

-Invoices for additional time, extra cleaning, or damages will be charged to renters card on file.

 

Studio Equipment Add-Ons:

$15 - Additional backdrop color

$55 - Access to Strobe Flash Package

$45 - Access to RGB Colored LED Constant Light Package

 

Group Size Notification:

-Please inform us if your booking will exceed 15 people at one time.

-Additional Fee for Large Groups: We may charge an extra fee for bookings with more than 15 people. Upon notification of your group size, we will promptly invoice you $10/person over 15 people.

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